WHAT DO YOU NEED to Register extra-provincially?

To register your corporation in Alberta, you will need the following:

• Company Name in Home Jurisdiction. The first step is to find out if the corporation’s name is available for use in Alberta. An extra-provincial corporation registers using its name from the home jurisdiction. The ONLY way to find out if the corporation’s name is available in Alberta is to obtain a NUANS Report. The NUANS Report must be less than 91 days old and must contain all 6 pages. Either the original or a carbon copy is acceptable. This requirement is not applicable to Federal (Canada) corporations.
• Alternative Name. If the name registered in the home jurisdiction is not available in Alberta, or is very similar to an existing name found on the NUANS Report, the extra-provincial corporation may register with an assumed name. Obtain a NUANS Report for the assumed name, unless a numbered version of the home jurisdiction name was used.
• Attorney. An attorney for service will be required. This is a person who represents the corporation in Alberta. This person does not have to be an attorney and may be, for example, the Alberta manager of the extra-provincial corporation or an accountant.
• Documentation. Copies of the charter documents from the home jurisdiction will need to be submitted. These are copies of documents that were given when the corporation was formed. These documents must be certified to be true copies by a company official, a notary public under seal, or a government official. These documents include:
  • A statute, ordinance, or other law incorporating an extra-provincial corporation, as amended from time to time
  • Letters patent of incorporation and any letters patent supplementary to them
  • A memorandum of association, as amended from time to time
  • Any other instrument of incorporation, as amended from time to time
  • Any certificate, license, or other instrument evidencing incorporation
  • All amendments

These documents DO NOT include:

• Letters patent of incorporation and any letters patent supplementary to them
• A memorandum of association, as amended from time to time
• Any other instrument of incorporation, as amended from time to time
• Any certificate, license, or other instrument evidencing incorporation
• Translation. If your corporation was formed outside of Canada and these documents are in a foreign language (i.e. not English or French), you will need an English translation of the charter, certified by a company official or notary public.
• Notice of Address. Every corporation must have a Registered Office within Alberta, accessible to the public during normal business hours for service by delivery.

PLEASE NOTE: A rural route number or a Post Office box IS NOT acceptable. A legal land description is acceptable, provided that an ‘Address for Service by Mail’ is completed with a PO Box or rural route number.

If the Corporation’s records are kept at a different location than the Registered Office, this address must be set out. Again, a PO Box or rural route number ARE NOT acceptable for the Records Office. If the Registered Office address is not a mailing address, address for service by mail must be set out here as a Rural Route or Box number ONLY.

PLEASE NOTE: The Registered Office, Records Address and Mailing Address MUST be in Alberta.

• Notice of Directors. Present director(s) must provide their full names, complete addresses, including postal codes, and a statement as to whether or not they are a resident of Canada.

PLEASE NOTE: At least one half of the Directors of an Alberta Corporation MUST be Canadian residents.

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